Job Description

Job Description

Job Description

Job Title : Chief of Staff

Reports to : Chief Stewardship and Development Officer

Location : Office of Stewardship and Development, Archdiocese of Philadelphia

FLSA Status : Full-Time, Exempt

EEOC Classification :

The Archdiocese of Philadelphia and its entities are Roman Catholic religious organizations, and all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church.

About the Church of Philadelphia The Church of Philadelphia serves a community of over 1.4 million Catholics across Bucks, Chester, Delaware, Montgomery, and Philadelphia counties. The Office of Stewardship and Development is dedicated to fostering a culture of stewardship, promoting philanthropic support, and securing the financial resources necessary to sustain the mission and ministries of the Church. This position will support innovative initiatives to create encounters with Christ, foster joy and peace, and cultivate faith, hope, and love for all in our community. If you are seeking a challenging role with purpose, impact, and consequence, we invite you to join us.

Position Summary

The Chief of Staff for the Office of Stewardship and Development will serve as a pivotal administrative support to the Chief Stewardship and Development Officer at the Archdiocese of Philadelphia. This position involves a blend of administrative tasks, coordination, and communication responsibilities aimed at ensuring the smooth operation of the Office of Stewardship and Development.

Duties and Responsibilities

• Administrative Support
  • Provide high-level administrative support to the Chief Stewardship and Development Officer, including managing calendars, scheduling meetings, and arranging travel accommodations.
  • Prepare and edit correspondence, emails, phone calls, presentations, and other documents.
  • Coordinate and manage executive-level events, meetings, and conferences.
  • Oversee office operations and manage administrative functions to ensure efficient and effective office procedures.
  • Maintain office supplies inventory and place orders as necessary.
  • Develop and implement office policies and procedures to enhance productivity and organization.
  • Act as a liaison between executives and internal/external stakeholders, facilitating communication and ensuring prompt responses.
  • Screen and prioritize incoming communications, such as phone calls, emails, and mail.
  • Prepare reports, summaries, and meeting minutes, ensuring executives are well-informed of relevant information
  • Assist in the planning and coordination of projects, ensuring timely completion and adherence to budget and quality standards.
  • Track project milestones and deliverables, providing regular updates to the Chief Stewardship and Development Officer.
  • Conduct research and gather data to support project development and decision-making processes.
  • Handle sensitive and confidential information with absolute discretion and professionalism.
  • Maintain a high level of integrity, respect, and trustworthiness in all interactions.

Qualification: Knowledge, Skills, and Abilities

• Bachelor’s degree in a relevant field such as communications, marketing, nonprofit management, or similar.

• Experience in fundraising, sales, public relations, presentational speaking or journalism is preferred.
• Ability to travel to multiple parish locations daily. A valid driver’s license and proof of insurance is required.
• Ability to work under pressure in a stressful and fast-paced environment.
• Reliable, honest, and trustworthy.
• Highly detail-oriented, organized, self-motivated, and works well independently and on a team.
• Ability to manage and maintain confidential information.
• Ability to establish and maintain effective working relationships.
• Proficient in Google Docs and MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal skills.
• Strong analytical skills for critical thinking and problem solving.
• Demonstrated ability to prioritize tasks and communicate effectively.
• Demonstrated commitment to the mission of the Roman Catholic Church, a deep familiarity with archdiocesan and parish structures, and a thorough understanding of Catholic parish life and ministry.

Working Conditions

• This is a full-time position with flexible office hours and occasional evening or weekend events.
• Occasional travel within the Archdiocese of Philadelphia and beyond for donor meetings and fundraising events.

Physical Requirements

• The employee is occasionally required to stand, walk, sit, use hands to handle objects or controls, reach with arms, climb stairs, and talk or hear. Must occasionally lift or move office products and supplies up to 25 lbs.

Compensation and Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• Paid time off, including vacation, sick leave, and holidays.
• Opportunities for professional development.

Click Here to Apply

This job description outlines the essential responsibilities, qualifications, and skills required for the position. It is not exhaustive, and additional tasks may be assigned as needed. All offers of employment are conditioned upon clear criminal history background checks, PA Child Abuse History, PA Criminal History, FBI fingerprinting, and reference checks.

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