Job Description

Job Description

About Bradford Allen:

Bradford Allen is a Chicago-based, national commercial real estate firm that offers a full array of brokerage services to entrepreneurial, not-for-profit, and corporate business entities. Our realty services team provides strategy, marketing, and transaction execution for occupiers, investors, and owners of commercial real estate. Bradford Allen professionals create flexible solutions through a high level of expertise, persistence, and a singular focus on client objectives. Our integrated services platform includes Tenant Representation, Landlord Representation, Property & Asset Management, Consulting & Advisory Services, and Project & Construction Management.

Bradford Allen professionals create flexible solutions for our clients through their experience, commitment to solving the most difficult problems, persistence, loyalty, hard work, and a singular focus on client objectives.

Position Summary:

The Construction Coordinator will report to and assist the Managing Director of Construction Services on all construction projects (both tenant improvements and building improvements) with a specific focus on the administrative and coordination aspects of construction. This role will also conduct routine field construction inspections. This job is collaborative and interacts with multiple Bradford Allen teams as well as tenants. The role also requires working independently with oversight by the Managing Director of Construction.

This candidate must be willing to travel to project sites to assist with on-going bid walk throughs, in progress construction walk throughs, project site meetings, and punch lists. This position is approximately 80% in the office and 20% at project sites, but subject to change based upon the firm’s needs and projects’ demands. 

Responsibilities:

Administration and Management of Projects

• Manage and organize administrative tasks related to project setup, progress tracking, and close-out in Procore.
• Assist with bid and estimate preparation and distribution of RFP packages as necessary.
• Assist in creation of new contractor/vendor setup in accounts payable system+.
• Draft construction contracts for Managing Director’s review.
• Route documents for approval and contract execution.
• Manage and review certificates of insurance related to construction, permits, pay applications, lien waiver, RFIs (request for information), and other construction documentation as required.
• Independently manage the construction draw process and coordinate all supporting documentation is provided correctly from contractors, such as G702/703 forms, sworn statements, and lien waivers.
• Assist with the submittal and shop drawing process.
• Assist with schedule management and oversight.
• Assist with change order tracking and review with oversight by Managing Director.
• Attend site walk throughs and project meetings (as required).
• Assist with the close-out process.

Communication

• Collaborate closely with the Managing Director of Construction to assist in planning, bidding and execution of project.
• Communicate effectively with stakeholders, department leaders, contractors, architects, engineers, team partners and tenants.
• Collaborate closely with Bradford Allen onsite property management teams, asset management teams, and tenants.

Reporting

• Preparation of internal weekly construction project tracking reports.

Optimization

• Assist in implementation of construction processes and procedures across the Bradford Allen portfolio (property specific).
• Assist with internal project job reports and historical project expense tracking.
• Assist in creating and maintaining a pre-approved contractor list (property specific).
• Help spear-head firm goals and initiatives, specifically greater use and optimization in software.

Qualifications:

• Bachelor's degree from an accredited institution. 
• Entry level construction experience (2-3 years).
• Strong proficiency in Microsoft Outlook, Word and Excel with ability to create documents and spreadsheets.
• Strong proficiency with the construction RFP process, tracking COIs, budget and change order management, construction draw reviews and close-out.
• The ability to multi-task and assist with a wide range of projects.
• Excellent written and verbal communication skills with the ability to professionally communicate with both internal and external stakeholders.
• Rosemont based with some travel required.
• Commercial office construction experience is a plus.
• Familiarity with Microsoft Projects and Procore..

Compensation : $60,000-$90,000

Benefits:

• 401(k) matching
• AD&D & LTD insurance
• Dental insurance
• Health insurance
• Vision insurance
• Health savings account
• Paid time off

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